Business Coordinator with Disability Certificateen Madrid.

our client

Renowned prosthetic implant company

your functions

Travel & Expense Management 
¿ Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries. 
¿ Ensure seamless end-to-end travel planning, anticipating needs and resolving any travel-related issues. 
¿ Process expense reports accurately and efficiently, ensuring compliance with company policies. 
¿ Manage travel budgets and vendor relationships for optimized cost efficiency. 
 
Meeting Coordination & Follow-Up Actions 
¿ Organize and schedule Lead Team meetings, support the planning of leadership offsites, and business events. 
¿ Prepare agendas, take detailed meeting minutes, and track follow-up action items. 
¿ Ensure timely communication of key decisions and next steps to relevant stakeholders. 
¿ Arrange meeting logistics, including room bookings, AV setup, and catering. 
 
Calendar Management 
¿ Manage complex and dynamic calendars for multiple Lead Team members, prioritizing tasks and scheduling. 
¿ Coordinate across teams to ensure efficient time management and alignment. 
¿ Anticipate scheduling conflicts and proactively suggest solutions. 
¿ Act as a gatekeeper, managing access to leadership schedules and minimizing disruptions. 

Administrative Support & Office Management 
¿ Provide general administrative support & coordinative support to Head of Enterprise Performance Partners IDT 
¿ Support with document preparation, correspondence, and internal communication ( if applicable). 
¿ Organize and coordinate catering, business lunches, and local team activities. 
¿ Assist with visitor arrangements, including meeting room setup and hospitality. 
¿ Assist with (local) events and provide guidance on site 
 

position requisites

• Formación

  : Bachillerato

• Idiomas

  : Inglés: C1

• Conocimientos

  : professionalism, organization skills, multitaking

• Experiencia

  : 2 años

Valid disability certificate
¿ 5+ years of experience in an Executive Assistant, Business Coordinator, or Administrative Support role (or in a similar role; preferably in global company/-ies). 
¿ Strong travel coordination and expense management experience. 
¿ Expertise in calendar management and meeting coordination for senior leadership. 
¿ Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and travel/expense tools (e.g., Concur). 
¿ Exceptional organizational skills with the ability to multitask and prioritize 
¿ Capability to adapt to changes & handle time pressure when necessary 
¿ Pro-active and pragmatic approach to tasks with a desire and willingness to learn & develop 
¿ High level of professionalism, discretion, and ability to handle confidential information. 
¿ Fluent in English, knowledge in Spanish or another language is a plus.

your benefits

Bonus + beneficios (seguro médico, seguro de vida, ticket restaurant, ticket transporte, etc.)
Metro Torre Arias

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