- 25.000-27.000 €/año
- tipo de contrato
- jornada laboral
- sector empresa
- IT y Telecom
- ver más
- assistant dirección
- Recursos Humanos
- Recursos Humanos
Do you have experience as an office manager? Do you use English on a daily basis? Are you passionate about the technology sector? This is your chance!
- our client
Global and multinational AI software provider.
Our client mission is to improve global health in order to change patient lives. We are looking for new team members who share the same values: trust, customer-centricity, innovation, integrity, collaboration, and passion. We are embarking on an important journey, working to contribute to something impactful and new in the Life Sciences industry!
- your functions
Reporting to the Director of People and Organizational Development in our Barcelona office. We are looking for a dynamic and autonomous HR Assistant & Office Manager ready to manage our HR Operations and office proactively and professionally. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, taking proper inventory, managing business trips, and supervising our office staff to ensure maximum comfort and support the People Operations function.
Administrative support Support the People Operations and Finance Department for administrative tasksReview and coordinate invoices payments and employees expenses with the Finance DepartmentManage our company credit cards expensesCoordinate offices¿ activities to ensure maximum efficiency: help teams with booking travels, accommodation, etc., using TravelPerk.Organize and maintain paper or electronic documentation Workplace coordination Ensure that the Barcelona office is a well-kept space with an inspiring working atmosphereResponsible for the facility¿s day-to-day operations (such as distributing access keys and back-up to security access cards, etc.)Reception, greeting and supporting of visitors.Preparation and receipt of parcels servicesScreening calls and taking messages when necessaryMaintain a safe and secure working environmentCoordinate and control Covid-19 measures accomplishment and maximum capacity in the officeSupervision the cleaning service and the state maintenance of the officePurchasing office supplies, consumables, equipment and maintaining proper stock levelsManage contract and price negotiations with office vendors, and service providersPurchase, order, and stock office snacks/beverage Meeting room preparation Cater for the office and for events including meetings, and partner events (prepare coffee, order food for kitchen/meetings/conferences/managers when needed)
Employee Engagement & HR As part of the People Operations Team, act as an important vector of company values and culture.Own the organization of a large number of employee activities Contribute to the organization of the annual company eventsOrganize celebrations for staff (public holidays, etc.)Onboarding assistance for new employees, including office tours, equipment, welcome package delivery, etc.Keep track of employee and company equipment with the support of the IT team.Take care of IT issues when they arise (mostly by sending equipment to external providers)Ensure all equipment is maintained and is in good working condition, and liaise with the IT team for any IT equipment issues or queries
- position requisites
At least 2 years of experience as office management, administrative, or assistant in a Tech company or fast-paced environmentAt least 1 year of experience in human resourcesStrong knowledge of Google Drive tools (mail, spreadsheets, docs, calendar, etc.)Knowledge of Travelperk and Factorial (or similar platforms) would be a great addition
Advanced English and Spanish speaker, reader, and writer Excellent communication and interpersonal skillsMust have exceptional attention to detailStrong organizational and time management skills and ability to prioritize and plan in a fast-paced environment Strong problem-solving skills and analytical abilitiesAble to quickly learn new tools and technologies; act with a startup mindset: have urgency, grit, be adaptable to change, and be a team player.Leadership, initiative, flexibility, and professional commitment.
- Formación: FP Grado Superior, Diplomado
- Idiomas: Inglés: C2
- Conocimientos: google drive
- Experiencia: 2 años
- your benefits
- Unique opportunity to join the company as it scales with excellent market traction and huge potential to grow globally Competitive salary in the sector (according to your experience/skills) Professional development and collaborative environment Flexible schedule Working hours will be from 9 to 6, with the flexibility to adapt to the business needs Excellent office location in the Barcelona city center Competitive healthcare plans and benefits Equity, bonuses, and generous stock options
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