Office manager with Disability Certificateen Madrid.

our client

Renowned prosthetic implant company

your functions

The purpose of this role is to ensure the efficient operation of general services and office management, providing a well-equipped, safe, and functional work environment and experience for employees and visitors.
This includes overseeing reception, coordinating events in premises, managing the vehicle fleet, handling office supplies, and optimizing resources in close collaboration with the Facility Management team.
 
Main Tasks and Responsibilities
¿ Reception Management: 
o Supervise and coordinate reception area activities.
o Ensure high-quality service for visitors and employees.
o Coordinate security and access protocols.

¿ Coordination of Internal and External Staff Events at Company Facilities:
o Organize corporate meetings, conferences, and client visits.
o Manage event logistics, including rooms, catering, audiovisual equipment, and other requirements.

¿  Fleet Management:
o Administer the company¿s vehicle fleet, optimizing resource utilization and controlling associated costs and budgets.

¿ Office Supplies Management:
o Supervise the control, replenishment, and storage of office supplies and equipment.
o Manage relationships with suppliers, negotiating terms and contracts to ensure quality and efficiency.

¿  General Services Coordination:
o Collaborate with the Facility Management team to maintain and improve company facilities.
o Manage incidents and coordinate corrective actions within general services.

¿ Cost and Budget Control:
o Monitor and optimize the budget allocated to general services and office materials.
o Prepare periodic expense reports and propose improvement initiatives.

¿ Contract and Supplier Management:
o Negotiate and manage service and supply contracts.
o Ensure compliance with SLAs and service quality standards.

¿ Interdepartmental Coordination:
o Collaborate with departments such as HR, Finance, IT, and others to meet operational needs.
o Support cross-functional projects related to workplace optimization.

¿ Supervision and Leadership:
o Lead and motivate the team, managing schedules, tasks, and performance evaluations.
o Regulatory and Procedural Compliance
o Ensure all activities comply with legal regulations and internal policies.
o Implement corrective actions and continuous improvement measures in operational processes.

position requisites

• Formación

  : Grado

• Idiomas

  : Inglés: C1

• Conocimientos

  : leadership skills, with a flexible, collaborative, solutions-oriented approach

• Experiencia

  : 2 años

¿ Education:
o Bachelor¿s degree in business administration, Facility Management, or a related field.
o Fluent in English.
o Valid Disability Certificate
o Minimum of 5 years of experience in general services, office management, or related areas, preferably in international corporate environments.

Personal Attributes
¿ Leadership and team management capabilities.
¿ Strong organizational skills, proactivity, and attention to detail.
¿ Excellent communication and negotiation skills.
¿ Ability to work under pressure in dynamic environments.
¿ Service-oriented mindset.
¿ Entrepreneurial spirit, creative problem-solving mindset.
¿ Self-motivated team player.
¿ Resilient ¿ able to adapt and perform in changing customer and organizational environments, combined with a can-do attitude.
¿ Proven collaborative skills

your benefits

Bonus + beneficios (seguro médico, seguro de vida, ticket restaurant, ticket transporte, etc.

why with Randstad?

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